How to Obtain an Invitation Letter

Invitation letters are official documents issued by ResearchMass.org to help attendees with their visa application process. Follow the steps below to obtain your invitation letter:

  1. Purchase a Ticket
    • Secure your spot by purchasing a ticket for the conference.
  2. Receive and Complete the Form
    • After your ticket purchase, we will send a form to your registration or payment email.
    • Fill out the form accurately and email it back to us along with the required supporting documents.
  3. Review and Issuance
    • Our team will review your details. Once verified, we will issue your Invitation Letter and Visa Request Letter for international attendees.

Required Supporting Documents

To ensure smooth processing, include the following when returning the form:

  • A scanned copy of your passport (photo and personal details page).
  • A recent passport-sized photo in digital format.
  • Proof of payment for the conference ticket.

Processing Time and Fees

  • Processing Time: Invitation letters are processed within 3 to 7 working days after receiving all required documents.
  • Rescheduling Fees: If you need to reschedule your invitation letter, a fee of $35 USD will apply.
  • Correction Fees: For any corrections to the invitation letter, a fee of $20 USD will be charged.

Verified Invitation Letters with Online Authentication

All invitation letters issued by ResearchMass.org are digitally verified and include a unique verification code.
You can confirm the authenticity of your letter by visiting: verify.researchmass.org.

Fraud Prevention Warning

Submitting fake or altered invitation letters for visa applications is strictly prohibited and may result in severe consequences, including a 10-year visa ban.
ResearchMass.org disclaims any liability for fraudulent activities or their outcomes.

Guidelines for Visa Applicants

  • Start Early: Visa processing times vary, so begin your application as soon as you receive your invitation letter.
  • Organizing Committee Role: The Organizing Committee has no control over visa approval decisions or processing times.
  • No Guarantees: An invitation letter does not guarantee visa approval.
  • Responsibility Disclaimer: If an international attendee is unable to obtain a visa, ResearchMass.org bears no responsibility for the visa decision or its consequences.
  • Denials: If your visa application is rejected, ResearchMass.org cannot intervene or correspond with the Ministry of Foreign Affairs or the embassy on your behalf.

Disclaimer

The invitation letter is issued solely for the purpose of supporting your visa application and attending the conference. Any delays, rejections, or additional issues related to visa applications are beyond the control of ResearchMass.org. Rescheduling or corrections to the invitation letter will require additional processing time and applicable fees.

Contact Us for Assistance

For assistance or inquiries, email us at info@researchmass.org. Our team is happy to help make your participation in our conference seamless and enjoyable.

Quick Access Links

This version now includes the updated disclaimer stating that ResearchMass.org is not responsible if an attendee is unable to obtain a visa. Let me know if you’d like any further changes!